Privacy notice
This notice covers founding workflow diagnostic applications and direct enquiries. Last updated 12 July 2026.
Who is responsible
Proof Systems is operated by Mat Glendenning in the United Kingdom. Contact mat@proofsystems.co.uk for privacy questions or requests.
What is collected and why
The application collects your name, business email, company, role or decision-making authority, a general description of the workflow and desired outcome, optional approximate hours lost, and your consent to contact. It is used only to assess the application and respond about the founding diagnostic. Please do not submit customer names, passwords, confidential documents, detailed financial data, special-category information or other sensitive personal data.
How it is handled
Applications are processed through Netlify Forms and may be delivered to Proof Systems by email. Access is limited to Mat and the service providers needed to receive and store the application. Information is not sold or used for unrelated marketing.
Retention
Applications that do not progress are deleted within 90 days. If an application becomes active work, relevant contact and project records may be retained for the relationship and any period required for legal, tax or contractual records.
Your choices
You can ask for a copy, correction or deletion of your information, or withdraw consent to further contact, by emailing mat@proofsystems.co.uk. You may complain to the UK Information Commissioner’s Office if you believe your information has been mishandled.