01
Understand the work
Find the point where work breaks.
Trace the people, systems and hand-offs. Agree one useful change worth making.
You leave withA focused starting point.
Proof Systems
Systems built aroundhow your businessreally works.
Software · Integration · Automation
Bespoke software.Built around your business.
Software that fits your work, connects your tools and cuts repetitive admin.
Bespoke LayerA practical starting point
Start with one workflow. Prove the useful change.
No replacement programme is assumed. Start with how the business works, try an early demonstration and refine it with your team.
01 Understand02 Demonstrate03 Refine04 Prove
02
Try a working demo
Something real to react to.
Using AI to build an early demonstration, so your team can try the workflow before a larger commitment.
You leave withAn idea you can actually try.
03
Refine it together
Your feedback. A better fit.
Short iterations improve the steps and connections around the people doing the work.
You leave withSoftware shaped around your team.
04
Prove it in use
Test the detail. Put it to work.
Check the rules, integrations and permissions. Test with the people using it, then introduce it carefully.
You leave withA system ready for everyday work.
The missing software layer
The software layer that connects your business.
Keep the software that works. Connect the work that falls between it.
A central platform
Accounts software and ERP
A strong core.
Work still falls outside it.
Apps and spreadsheets
Everyday systems
Useful tools.
Gaps between them.
Proof SystemsSoftware built around the work.
SourceStill attached.
OwnershipAlways clear.
HistoryKept together.
The software follows the work.
Connect what you already use.
Whether you run one main system, separate tools or both, I build around the gaps and keep the work connected.
Faster to prove.
AI makes it quicker and cheaper to build a working demonstration, test it with your team and improve it before a larger commitment.
What I help with
Operational systems first.
Software that fits.
Connect your main business system, specialist applications and everyday tools. Add focused software around the way your business operates.
Discuss a system ↗Useful automation.
Selective AI and automation when the workflow and controls are ready, with clear checks and human decisions where they matter.
Discuss a workflow ↗Capable teams.
Practical, role-specific AI team training built around the work your people actually do.
Explore training ↗Connected workEvery hand-off.
Every hand-off.
Still connected.
Customer requestReady for review
- Owner
- Operations team
- Next action
- Review request
- History
- Source attached
- RequestSource attached
- OwnerOperations team
- Next actionReview request
- HistoryKept with the work
Illustrative example · no client data
Evidence from construction operations
Systems built close to the work.
These examples draw on construction experience across site capture, commercial control and finance. They use synthetic data and are not external client case studies.
01
First: reliable field evidence
SiteLog
Weekly site records fed the business’s existing cost-control and payment processes.
View SiteLog
02
Later: extend the workflow
BudgetFlow
BudgetFlow connected SiteLog records, managers’ cost allocation and the existing accounting software.
View BudgetFlow
03
Reliable hand-off
LedgerLink
Accounts data is extracted through a checked route and prepared for connected reporting.
View LedgerLink
Start with the records. Extend the connection. SiteLog first supported existing cost-control and payment processes. BudgetFlow later extended that workflow.
- SiteLog → BudgetFlowWeekly automatic transferA scheduled API extraction brings in the site records.
- BudgetFlowManagers allocate costsPeople assign the records to the right budgets.
- Existing accounting softwareWeekly export → accounts importA BudgetFlow export is produced at a set point each week for import into accounts.
Operator first
I started with the operation, not the technology.
I’m Mat Glendenning. My experience combines operational leadership, systems design and hands-on delivery. Across sixteen years inside an operating construction business, including time as its managing director, I built and improved systems used by finance, commercial and operational teams.
In 2016, I also co-founded Jobhawk, a mobile-first construction recruitment marketplace. We raised £1m+, with the Isle of Man Government as lead investor. That experience sharpened my understanding of product fit, adoption and the operating realities that determine whether technology succeeds.
Proof Systems applies that operator’s view to owner-led businesses. I begin with the work, the people responsible for it and the evidence they need.
View Mat’s LinkedIn ↗Start with the work
What important work should be easier to run?
Tell me about one recurring workflow. Keep the first description general and do not send confidential documents or sensitive personal information. I will review it personally.